Digital Information Management / Scanning
can take you further!
Scanning your documents makes them instantly available, but digitising technology can take you further – giving you easy access to information and greater control. Digitising handwritten or printed information instantly multiplies the possibilities for using your information.
Collection, capture and conversion
Here at First Choice Records & Data Management, we provide a complete service, either through regular input or intake of batched volumes of documents, or scanning individual documents on demand. We will always be flexible, designing our workflow around yours.
Varying document sizes from business cards to scaled drawings can be captured in either colour or monotone. Using high-speed scanning equipment and skilled staff, we image millions of items per day. The workflow drives efficiency and our standards maintain high quality.
Your scanned documents are held on scanning servers for an agreed period, and backed up by us daily onto tape to ensure availability.
We also offer the facility for data repository and image hosting, which can be accessed via a web browser, saving you the expense and effort of image storage or EDM software.
Legally admissible and compliant
All our output is compliant with standard codes of practice for legal admissibility and electronic storage.
We can of course also arrange to hold original documents for legal, risk or commercial reasons, and ensure distribution of electronic copy wherever you need it.
Your digitised information is immeasurably easier to share, formatted in standard file types for immediate transfer throughout your organisation or to customers – enhancing collaborative working.
Improvements in the accuracy of software to recognise text, handwriting, and form fields have revolutionised records management, making it possible to dig ever deeper into previously inaccessible information to derive new insights.
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